Finance Guide

Specific users of the Finance team (Currently Jessie and Sean) are designated as approvers for all Amazon Business orders. Every order placed is sent to these Finance members for approval before any payment is processed by the platform.

Approving or Declining Orders

  1. Approval Request Notifications: When an employee submits an order, the designated approvers from Finance will receive an email notification from Amazon, similar to the below:
    Pasted image 20260505123546.png

  2. Reviewing the Order: The email notification (pictured above) will include a yellow button labelled 'Approve or reject this order' clicking this button will bring you to a page containing the full order details, including information like the Job Number, EO Number and Budget Tracker Link if available.

    If the purchaser has included incorrect information for example an incorrect Job Number, you will also be able to modify it from this page by clicking 'Change'. The order review page will look similar to the below:
    Pasted image 20260505120632.png

  3. Approving or Rejecting an Order: Towards the top of the order review page (pictured above) there will be buttons to Approve or Reject the order. Once the order is Approved or Rejected, the purchaser will be automatically notified via email.

  4. Adding Notes: If rejecting an order, please include a brief reason in the text box located above the 'Approve' or 'Reject' buttons.

Approval Expiry

Orders that are not actioned within 7 days from the submission date will automatically expire, and the associated order will be cancelled.

If this happens the purchaser will need to re-submit the order. Please check Amazon Business approvals regularly to avoid delays.

Invoices & Receipts

As a Finance member with Amazon Business access, you will be able to view invoices for all purchases across Cheil Australia, regardless of who has purchased it.

  1. To view all orders please visit the Returns & Orders Page.
  2. Once you have found the order you would like to download an invoice for, click the 'Invoice' dropdown on the right and select 'Invoice'.
    Untitled 17 1.png
  3. Alternatively, if you just need a list of what was purchased, you can also download the Printable Order Summary which is also located in the 'Invoice' dropdown.